How to Grant View Access to Power Platform CoE Toolkit Model driven apps.

[parsamsandeep]

I’ve completed the installation of the CoE Starter Kit. I would now like to grant view-only access to other users. However, when I try to share the app, I only see high-privilege security roles such as Power Platform Admin, System Administrator, and System Customizer.

In the solution explorer, I can see roles like Maker and User, but they do not appear when I attempt to grant access. I have also created a custom security role in the environment with Organization read-only access to all tables, but that role does not appear either.

I would appreciate guidance on how to provide view-only access to the CoE Starter Kit apps—specifically the Power Platform Admin View app.

[mohamrizwa]

Hi @parsamsandeep,
Power Platform Admin View is a Model‑Driven App (MDA) built on Dataverse.
When you click Share on a model‑driven app:

• The dialog does NOT show all security roles
• It only shows roles that have “Customize” or “Admin‑level” privileges
• This is by design and has been confirmed in Microsoft guidance
  That’s why you only see roles like:

✅ System Administrator
✅ System Customizer
✅ Power Platform Admin

✅ Correct way to give view‑only access to CoE Starter Kit MDAs
You must grant access at the security role level, not the app‑share dialog.
✅ Supported and recommended pattern

• Create (or reuse) a Dataverse security role
• Assign Read (Organization) access only
• Assign the role directly to users
• Do not share the app itself

[parsamsandeep]

Thanks for your response. Let me give it a try with this approach.

Additional question: Where are the Power Platform Maker SR and User SR roles utilised?

[mohamrizwa]

Hi @parsamsandeep,
The CoE Starter Kit includes three primary security roles in the Core Components solution:

Security Role	Purpose	Access Level
Power Platform Admin SR	Full admin access	Full control over all CoE data and functionality
Power Platform Maker SR	Maker-level access	Read access to most data, create/edit some records
Power Platform User SR	View-only access	Read-only access to dashboards and reports

[mohamrizwa]

We haven’t heard back in a while, so we’ll proceed to close this issue for now. If the issue persists or you need further assistance, feel free to a new issue. We’re happy to help anytime. Thanks again for your engagement!